Tidewater-Peninsula Baptist Association - Company Message




This Constitution was Officially Amended on Thursday, July 17, 2014,
During the 2014 Tidewater-Peninsula Baptist Association Annual Session. Furthermore, by Majority Decision, the Amendments Therein Are
Effective for said Association, Beginning on January 1, 2015.
 
 
 
 
 
 
 
 
The 2013-2014 Constitution Committee:
Rev. Dr. Geoffrey V. Guns, Committee Chairman
Rev. Luther S. Allen III, Committee Vice Chairman
Rev. Dr. Iris Perkins, Constitution Committee Recording Secretary/ TPBA Corresponding Secretary
Rev. Dr. Howard Heard, TPBA Foreign Missions Ministry
Rev. Dr. Keith I. Jones, Shiloh Baptist Church
Rev. Marcia Murphy, TPBA Women’s Ministry
Rev. Dr. Shelton Murphy, TPBA 2nd Vice -Moderator
Rev. Dr. Derrick Perkins Sr., TPBA Ministers’ Division
Rev. Dr. Reginald C. Woodhouse, TPBA Moderator
 
 


THE CONSTITUTION
 
Article I: Name of Organization
 
Section 1. This Body shall be known as the Tidewater-Peninsula Baptist Association, hereinafter referredto as "The 
Association."
 
1a. Definition of Baptist A Christian Church which ascribes to traditional Baptist polity, adheres to the Baptist Articles of Faith, and which promotes the work of the Baptist organizations.
 
Section 2. The Association shall consist of the following ministries:
Women’s Ministry
Laymen’s Ministry
Young Adult Ministry
Youth Ministry
Foreign Missions Ministry
Home Missions Ministry
Ministers Division
Association Congress of Christian Education
Music Ministry
Deacons and Deaconess Ministry
Ushers’ Ministry
Children’s Ministry
 
 
Article II: Objectives:
 
Section 1. The objectives of this Association shall be, as a local arm of the Baptist denomination, to support and 
promote congregations and pastors locally, the VBSC statewide, The NBC, USA Inc. nationally, and the Baptist World Alliance globally.
 
Section 2. In pursuit of these objectives, The Association may function through the ministries enumerated in Article 
1, Section 2, and other agencies and committees that it may determine from time to time. Policies and procedures of these ministries shall be consistent with the goals and objectives of The Association.
 
 
Article III: Meetings:
 
Section 1. The Tidewater-Peninsula Baptist Association shall meet annually at a member church or another 
predetermined location at the discretion of the Association because of growth. Said Annual Session shall be conducted Monday, Tuesday, and Wednesday preceding the Third Sunday in July. For the transaction of business, the session shall be opened on Monday morning at 9:00 a.m. and conclude on Wednesday.
 
Section 2: The first calendar Planning Session shall be held in the month of October, no more
than three months following the July Annual Session.
 
Section 3: The Committee on Planning shall consist of the Executive Board of the TPBA and
the host pastor for the upcoming Annual Session.
 
 
Article IV: Officers:
 
Section 1. The Officers of this Association shall be the Moderator, First Vice- Moderator, Second Vice-Moderator, 
Third Vice-Moderator, President of Women's Ministry, President of Laymen's Ministry, Director of Foreign Missions Ministry, Director of Home Missions Ministry, Director of Youth Ministry, The Dean of Christian Education, the Assistant Dean of Christian Education, the Minister of Music, the Assistant Minister of Music, the President of the Ministers Division, Recording Secretary, Assistant Recording Secretary, Corresponding Secretary, Treasurer, Financial Secretary, Auditor, and the Parliamentarian.
 
Section 2. Duties: The Duties of the Officers shall be as follows:
 
The Moderator shall preside and decide all questions of order and procedure subject to the right of appeal of the Body. He / She shall appoint all committees unless otherwise directed by the Body. Plans and presides over the annual and called meetings of The Association In session and the Executive Board and encourages fellowship and mutual care among the churches. Appoints members of special committees as authorized. Encourage among all the churches a vital commitment to work individually and together to fulfill their mission. The Moderator is the ex-officio of all committees and ministries.
 
The Vice-Moderators shall preside at the direction of and in the absence of the Moderator. Assist the Moderator as he/she plans for and presides over the annual and called meetings of The Association. Assist in developing fellowship and mutual care among the churches and church leaders. Preside over meetings of The Association or Executive Board in the absence of/or as requested by the Moderator. In addition to performing other duties as requested by the Moderator, each Vice-Moderator will serve as the Moderator’s designated Administrative Liaison to a subset of Association Ministries, and shall be accountable to the Moderator for the performance of their duties:
 
a) 1st Vice-Moderator: TPBA Ministers Division, Foreign Missions Ministry, Home Missions
    Ministry, and Association Congress of Christian Education
b) 2nd Vice-Moderator: Women’s Ministry, Laymen’s Ministry, Deacons and Deaconesses Ministry,
    Ushers’ Ministry, and Music Ministry
c) 3rd Vice-Moderator: Children’s Ministry, Youth Ministry and Young Adult Ministry
 
The Presidents/Directors shall preside over their respective ministries, deciding all questions dealing with order and procedure. The Presidents/Directors shall be responsible to the Moderator.
 
The Recording Secretary shall be the keeper of the records. The Recording Secretary shall record all proceedings of The Association in the Annual Meeting and the One-Day Session, and all Executive Board Meetings. The Recording Secretary shall be responsible for all documents committed to the office.
 
The Assistant Recording Secretary shall assume the duties of the Recording Secretary in his/her absence.
 
The Corresponding Secretary shall be responsible for the writing of letters, giving proper notice of meetings, forwarding reminders of member responsibility toward the Association’s objectives, and other duties that might be assigned to this office by the Moderator.
 
The Treasurer shall receive all funds from all sources and deposit said funds in a Federally Insured Bank in the name of The Association. With an approved voucher, is one of several signers on Association checks prepared by the Financial Secretary. For the purpose of internal controls, the Financial Secretary is authorized to prepare checks only, and the Treasurer shall be an authorized signer only. The Treasurer shallserve as the custodian of computerized financial records for the Association. As custodian, the following information should be tracked, monitored, and available for review:
 
a) true and accurate records of receipts and expenditures
b) quarterly reports of expenditures and balances
c) analyses and spending patterns in anticipation of budget preparation
 
The Financial Secretary shall be responsible for maintaining accurate records as to the financial contributions to the Parent Body of The Association as well as the issuance of all checks. The Financial Secretary maintains all the financial records and monthly reconciliations, including all Bank Statements, Bank Accounts, Investment Accounts, Scholarship Funds and Miscellaneous Funds of the Association. The Financial Secretary shall be required to prepare and give a monthly report of the Association’s finances to The Moderator.
 
The Auditor shall secure the books of this Association to be audited annually. The Auditor shall secure from the Treasurer all financial records within thirty (30) days following the close of the Annual Session. The findings of the Auditor shall be reported to the Association at the next quarterly Executive Board Meeting.
 
The Dean of Christian Education shall plan, organize, and staff a minimum of three Christian Education opportunities throughout the calendar year, as well as a multi-day, multi-level Association Congress of Christian Education. Both the Dean and the Assistant Dean are accountable to the Moderator. The Moderator will be responsible for approving calendar dates for all Christian Education gatherings.
 
The Assistant Dean of Christian Education shall perform duties requested by The Dean for the execution of the Association’s Christian Education program.
 
The Minister of Music shall be responsible for all of the music rendered during the Association Annual Meeting. In addition to his or her Annual Meeting responsibilities, the Minister of Music will work with the Dean of Christian Education in order to provide Association-wide opportunities for musical participation, education, and growth throughout the calendar year.
 
The Assistant Minister of Music shall perform duties requested by The Minister of Music for the execution of the Association’s music program.
 
The Parliamentarian shall be responsible for advising and training all members on conducting of Robert’s Rule and Constitution. Said officer shall be responsible to resolve all disputes as to the conduct of the meetings. Said officer shall keep The Constitution and Bylaws and shall be the enforcer of the conduct of the meeting.
 
Article V: Tenure:
 
Section 1. All officers of the Association shall be elected annually on the last day of the annual meeting. No officer 
shall succeed himself or herself in office consecutively more than three times until at least one year has elapsed.
 
Article VI. Board and Committees:
 
Section 1. This Association shall have the power to create and establish such Boards and committees as arenecessary to perpetuate the causes, aims, and ideals of this Body.
 
Section 2.Executive Board
The Executive Board will ensure the ministries are working toward the accomplishment of their individual and associational goals and objectives. Assess, with the Moderator, the direction to which The Association is heading. If required, corporately decide the required changes.
 
There shall be an Executive Board of The Association consisting of the following members:
The members shall be the Moderator, First Vice-Moderator, Second Vice-Moderator, Third Vice-Moderator, President of Women’s Ministry, President of Laymen’s Ministry, President of Deacons and Deaconesses Ministry, President of Ushers’ Ministry, Director of Foreign Missions Ministry, Director of Home Missions Ministry, Director of Youth Ministry, Director of Children’s Ministry, Director of Young Adult Ministry, The Dean of Christian Education, The Minister of Music, the President of the Ministers Division, The Recording Secretary, Corresponding Secretary, Treasurer, Financial Secretary, Auditor, and the Parliamentarian.
 
Section 2a. The Duties of the Executive Board
The Duties of the Executive Board shall be to transact all business of The Association when said Body is not in Session; to superintend the mission fields and to make appropriate financial distribution in accordance with the mandate of this Body. The Executive Board shall automatically function as the committee on committees.
 
Section 2b. Time of Meeting
The Executive Board shall meet quarterly in August, October, February and May. The Moderator shall have the authority to call special meetings of the Executive Board as he/she deems necessary.
 
Section 3. Budget Committee
The Budget Committee shall be responsible for submitting to the Executive Board a proposed comprehensive budget for the Upcoming Fiscal year in the Planning Session, to be approved in the Annual Session. This budget is to include the budget requests of all auxiliaries of The Association.
 
Section 4. Committee on Scholarships
There shall be a Committee on Scholarships appointed by the Moderator and ratified by this Body at the Annual Session. This committee shall consist of seven (7) members of this Association, elected annually on the last day of the annual meeting. No Scholarship Committee member shall succeed himself or herself in office consecutively more than three times until at least one year has elapsed.
 
Section 5. Committees
 
There shall be established the following committees, which shall carry out the functions of the Association and ensure the accomplishment of its objectives:
Committee on Scholarships
Committee on Permanent Organizations (Nomination)
Committee on New Bodies and Credentials
Committee on Time and Place
Committee on Association Concerns
The Moderator shall appoint the Chairman of these committees at the One- Day Planning Session.
 
Section 6. Added Fees
The Committee on Registration shall be empowered to exact a fee of $100.00 from Ministers of the Gospel and a fee of $50.00 from all Lay-persons whose churches are non-members of The Association.
 
 
Article VII. Districts
 
Section 1. There shall be established within the boundaries of this Association districts as follows:
District I - Newport News and Hampton
District II - Norfolk, Virginia Beach, Portsmouth and Chesapeake
District III -Williamsburg & York and James City Counties
 
Section 2. The Moderator shall appoint a Vice-Moderator for each District.
 
Section 3. Duties:
Vice-Moderator shall be the coordinator between the churches of the district wherein he or she is appointed and the Association in carrying out the goals and objectives of The Association.
A written report shall be presented annually by each Vice-Moderator in the Planning Session.
 
 
Article VIII. Membership
 
Section 1. Admittance
 
(a)   Any duly constituted Baptist Church Body which subscribes to the same objectives of this
Association, may be admitted to this Association.
 
(b)   Individuals may attend the Association, but are not eligible for Association membership on a single-person basis; moreover, individuals may not hold an Association office if they are not congregational members of a duly constituted Baptist Church Body which subscribes to the same objectives of the Association.

 
Section 2: Registration and Membership Fees
 
(a)   Registration Fee There shall be a registration fee of $25.00 to be paid by each church. All registration and membership fees shall be paid each calendar year at or before the annual session. For member churches that pay monthly, the final installment of the annual membership fee shall be due no later than the annual session. Registration and membership fees entitle clergy and members of registered churches to participate in The Association through elected office, committee work, workshops, and fellowship gatherings.
 
(b)  Membership Fee Each church or representative body shall be entitled to six (6) but not more than ten (10) voting messengers. Such messengers shall be listed on the registration form. The membership fee shall not be less than $220.00, which shall be used for the expense of said Association. $50.00 of each church’s annual Membership Fee shall be appropriated for the TPBA Scholarship Fund. Churches that fail to submit their annual membership fees may be allowed to participate in Association functions, however, clergy and members of those churches will not be allowed to remain in any elected office of the Association, nor can they be nominated for an office or committee responsibility during that calendar year.
 
 
Section 3. In determining the membership fees. member churches shall be governed by the following
scale:
 
                        Church Membership                                   Membership Fee / Monthly
                                    1-99                                                     220.00/ (18.00)
                                    100-174                                               290.00/ (24.00)
                                    175-249                                               410.00/ (34.00)
                                    250-499                                               530.00/ (44.00)
                                    500 & Over                                         650.00/ (54.00)
 
All registration and membership fees shall be due at the Annual Session.
 
 
Article IX.  Ecclesiastical Jurisdiction
 
This Association shall have no ecclesiastical jurisdiction of member churches or representative bodies holding membership in said Association, nor shall it interfere with the internal affairs of any member church or representative body.
 
As a benefit of membership in the Association, member churches or representative bodies may invite the Moderator or his/her representative to meet with church leaders to mediate issues of Church Polity and / or internal difficulties.
 
 
Article X Amendment:
 
Section 1. This Constitution may be amended at the Annual Session of The Association by a two-thirds
(2/3) vote of all votes cast by the eligible messengers present and voting; provided that said amendment or amendments shall be proposed in writing and read to the messengers at the One-Day Planning Session. Said amendment or amendments shall be acted upon at the next Annual Session.
 
Section 2. Any amendment adopted, which shall alter, change, or benefit the position of the Moderator ofThe 
Association shall not become effective during the tenure of the incumbent Moderator.
 
 
 
 
 
The 2004 Constitution Committee:
Rev. Dr. Reginald C Woodhouse, Chairman
Sis. Geraldine B. Hopson
Deacon Howard Ingram
Sis. Pauline M. Jones
 
The 2013-2014 Constitution Committee:
Rev. Dr. Geoffrey V. Guns, Committee Chairman
Rev. Luther S. Allen III, Committee Vice Chairman
Rev. Dr. Iris Perkins, Constitution Committee Recording Secretary/ TPBA Corresponding Secretary
Rev. Dr. Howard Heard, TPBA Foreign Missions Ministry
Rev. Dr. Keith I. Jones, Shiloh Baptist Church
Rev. Marcia Murphy, TPBA Women’s Ministry
Rev. Dr. Shelton Murphy, TPBA 2nd Vice -Moderator
Rev. Dr. Derrick Perkins Sr., TPBA Ministers’ Division
Rev. Dr. Reginald C. Woodhouse, TPBA Moderator
 
 
 

 
TPBA Constitution.pdf (PDF — 348 KB)
 
 

 


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